Trello, my new best friend

Trello board

There are so many productivity tools out there to choose from.  But who has the time to learn how to use them and try them all out?  I thought I could help by sharing which ones I like best.  Today’s category…PROJECT MANAGEMENT.

One of my goals this year was find a better way to handle my social media marketing. I needed a simpler way to capture ideas and develop content for my social media posts.  The most effective tool I found for this is Trello.


Trello is a collaboration tool that organizes my projects into boards. In one glance, Trello tells me what I’m working on and where something is in my process. Think of it as using index cards on steroids.

A Trello board is a list of lists, filled with cards. Open a card and you can add comments, upload file attachments, create checklists, add labels and due dates, and more.  I use it to develop my social media content but Trello is very flexible and can be used for lots of things.  You could use Trello to oversee a project at work, plan your weekly meals, or organize a birthday party.  Here’s a look at one of my boards to show you how the card system works.

Here’s a peek at my Trello “social media content” board.

I file my “cards” in categories like topic ideas, researching, and writing. I start by making a card for each social media post idea. Then I pick a couple ideas a week to research and move these cards over to the “research” stack. Once the research is done, I move each card to the “writing” stack and begin typing my text. Once written, the card moves to the “editing/graphics” stack for proofreading, adding photos, and so on.

Clicking on a Trello card opens it up to see all the different materials you can add.

I have found creating cards for each of my ideas gets them out of my head (where they often seem to disappear).  Plus moving the cards through each stage lets me work on tasks a little bit at a time. It’s amazing how much can get done working in 5-10 minute chunks.  One of the best things about using Trello is that it took less than 5 minutes to learn it and it’s mobile friendly.  The basic version of Trello is free so you can try it it to see if the application works well for you.  Let me know what you think.

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